LEGAL COMPLIANCE AND BUSINESS INTEGRITY

Suppliers must comply with all applicable laws and regulations in their country of operation. Also, suppliers must not directly or indirectly give or receive improper business advantage via giving or receiving anything of value in exchange for preferential treatment.

GUIDANCE:

  • The following procedures are prohibited: bribing, conflict of interest, falsification of documents, collusive bidding, price fixing, price discrimination, or unfair trade practices in violation of antitrust laws (OECD Guidelines for Multinational Enterprises).
  • The Foreign Corrupt Practices Act (FCPA) makes it unlawful for certain classes of persons and entities to make payments to foreign government officials to assist in obtaining or retaining business.
  • Suppliers should take appropriate steps to protect confidential and proprietary information belonging to Vital Images.
  • Suppliers will ensure appropriate electronic, administrative, physical, and technical controls around data privacy and security, including those applicable standards set out in the General Data Protection Regulations (GDPR).

SOCIAL AND WORKING CONDITIONS

Child Labor

Vital Images is committed to the elimination of the “worst forms of child labor,” as defined by International Labor Organization (ILO) Convention 138 & 182, from its supply chain. We expect our suppliers to support and participate in industry efforts aimed at the elimination of such practices wherever they exist in the supply chain.

GUIDANCE:

  • Children should not be kept from school to work.
  • Children should not carry heavy loads that harm their physical development.
  • Children should not be present on the farm while farm chemicals are applied.
  • Young children, generally considered to be younger than 14 years of age, should not use sharp implements.
  • Trafficking of children or forcing children to work are included among the Worst Forms of Child Labor (WFCL).

Forced/Prison Labor

Suppliers must not utilize or benefit in any way from forced or compulsory labor or utilize factories or subcontractors that force unpaid labor. The use of official prison rehabilitation programs is not a breach of the Code.

GUIDANCE:

  • Suppliers must not utilize or benefit in any way from forced or compulsory labor, including any forms of slavery.
  • The recruitment, transportation, transfer, harboring, or receipt of persons, by means of the threat or use of force, coercion, or other means, for the purpose of exploiting them is prohibited.

Working Hours and Wages

Suppliers should provide wages at least equal to the applicable legal minimum wage as well as any associated statutory benefits. If there is no legal minimum wage, suppliers must ensure that wages are at least comparable to those at similar companies in the local area or to prevailing industry norms. Working hours should reflect applicable legal norms, and overtime hours should be paid at the legally mandated premium or at least at the same rate as regular hours worked, if there is no mandated premium.

GUIDANCE:

  • Suppliers must comply with applicable laws regarding working and overtime hours.
  • Regularly, except for operational circumstances, suppliers should provide employees with at least one day off following six consecutive workdays.
  • Total working hours must be within the allowable limit under applicable law or agreement.
  • Suppliers must comply with legal minimum wage laws and regulations, and overtime hours must be paid at the legally mandated premium.
  • Accurate written records of employees’ regular and overtime hours should be maintained.

Freedom of Association

Suppliers should respect employees’ right to freedom of association, including the right to collectively bargain, consistent with local laws, and they should ensure that all employment relationships are of a voluntary nature.

GUIDANCE:

  • Respect employees’ right to freedom of association (including the right to collectively bargain).
  • Suppliers should provide confidential channels for employees to raise grievances, and records should be maintained.

Non-Discrimination

Hiring and employment decisions, including those relating to compensation, benefits, promotion, training and development, discipline, and termination, should be made solely on the basis of the skill, ability, and performance of workers. Discrimination is not permitted on the basis of race, religion, gender, political opinion, national extraction, or social origin (International Labor Organization Conventions 100 and 111). In addition, unfair treatment of pregnant employees is prohibited.

Health and Safety

The Supplier must provide all employees with a safe and healthy working environment that includes appropriate controls, safety procedures, preventative maintenance, and protective equipment. Practices must comply with all relevant local and national laws, codes, and regulations.

GUIDANCE:

  • Suppliers must provide a safe and healthy workplace. Safety and Health procedures must comply with all relevant local and national laws, codes, and regulations.
  • Records of health and safety trainings, accidents, and injuries at the workplace should be maintained.
  • Suppliers must train employees on emergency evacuation procedures.
  • If applicable, suppliers must ensure dormitories are clean, well maintained, and in compliance with safety regulations.

SOCIAL AND WORKING CONDITIONS

ENVIRONMENT AND SUSTAINABILITY

Environmental impact is a key part of Vital Images’ business practices and the company is committed to supporting sustainable operational and production practices. At a minimum, suppliers must fully comply with all local environmental laws and regulations and should strive to conduct their operations in a way that conserves natural resources.

Pollution Prevention and Resource Reduction

Suppliers should reduce waste and usage of all types by implementing appropriate conservation measures in their operations. Improvement plans for waste reduction, recycling, energy conservation, and greenhouse gas mitigation policies should be in place, along with demonstrable evidence of implementation.

VERIFICATION AND COMPLIANCE

Suppliers should have adequate monitoring and record keeping systems to ensure compliance with the Code. Vital Images reserves the right to monitor, review, and verify compliance with the Code.

GUIDANCE:

  • In case of non-compliance, corrective actions will be set forth, in order to comply with laws and regulations.
  • Vital Images reserves the right to terminate its business relationship with a supplier who is unwilling to comply with the Code.

SUPPLIER’S CERTIFICATION OF COMPLIANCE

By its acceptance of any purchase order from Vital Images, the supplier acknowledges its acceptance of the Code and its intention to comply with the Code’s requirements. If you have additional questions about this Supplier Code of Conduct, please contact your buyer or Vital Images’ Compliance Officer at Legal@vitalimages.com.